Convert Pivot Table to Range (with Values, SUMIFS, GETPIVOTDATA or Cube Functions)
Excel Pivot Tables deliver powerful data analysis, but they become a bottleneck when your reports require normal spreadsheet capabilities for custom formatting and advanced calculations. The traditional Copy and Paste Special approach to convert a Pivot Table is not only time-consuming but also prone to errors.
Accelerate Excel makes things easier. The Microsoft Excel add-in lets you convert any Pivot Table into clean values or flexible formulas with one click. This tutorial explains the process step by step.
Users convert Pivot Tables to static sheets to lock the dataset, customize the report layout, and place the numbers in Word or PowerPoint. After conversion you can edit rows, rename items, add custom calculations, add comments, and adjust header styles without Pivot rules.
For more insights, Microsoft offers a comprehensive guide on their support page detailing the rationale and benefits of converting PivotTable cells to worksheet formulas.
Standard Microsoft Excel requires you to copy the Pivot Table and Paste Special as values. You then rebuild outline levels, subtotals, and Pivot Table style. Large workbooks make this workflow time-consuming.
Main manual steps include:
Copy the table
Paste values and formats
Restore lost formulas
Repair and extend PivotTable formatting
Set column widths
Add any drop-down filters
A small data table may take twenty minutes. A large workbook that uses Power Query or an external CSV file may take hours.
Accelerate Excel adds a Convert Pivot Table command to the ribbon. Select any Pivot Table cell, run the tool and press Convert. A task pane opens with options to fine-tune the conversion output:
Numbers – convert numbers to (hardcoded) values or formulas with SUMIFS, GETPIVOTDATA, or CUBE functions
Summation – choose SUM or SUBTOTAL function to calculate totals and subtotals
Mapping – choose compact (one descriptive column) or tabular layout (descriptive column for each row field / hierarchy)
Formatting – bold subtotal rows, indentation of details, and more
Grouping – add Excel outline so you can collapse or expand details
Click Convert. The tool creates a new worksheet, leaves the original Pivot Table unchanged, and finishes in seconds even on a large dataset. Edit the source pivot at any time and run Convert again for an updated result.
About Accelerate Excel
Accelerate Excel is a productivity add-in for Microsoft Excel. It provides tools for automation, shortcuts, formatting, and data cleanup. All code runs inside the workbook; no data leaves your computer.
Who Benefits
Financial due diligence teams preparing databooks
Finance departments building one-off models
Transaction services and strategy consultants
Experienced Excel users who want less manual formatting
Google Sheets users who move to Microsoft Excel for advanced work
Business Case
Field data shows users reduce Excel hours by about fifty percent. The add-in costs six dollars a month, far less than ten minutes of billable time. Saved hours allow deeper data analysis and stronger quality checks.
Free Trial Setup
Getting started with Accelerate Excel is easy, and you don’t need any special IT permissions in most cases. Here’s how to get the add-in and try it out:
Sign up on our site with a work or personal email. We need the address only to send the download link and to request brief feedback once or twice.
Download the installer link that arrives by email.
Run the file (no admin rights needed).
Open Excel and find the new Accelerate tab.
Explore Convert Pivot Table and other Excel utilities.
Purchase a license key after the trial if you wish to continue.
Find more info in the installation guide, which explains Excel add in security settings, or contact our support team.
Conclusion
Pivot Tables are excellent for analysis but rarely the final destination for data sets. When a polished report is required, you need full worksheet control. Accelerate Excel provides that control with one click. Start the free trial today and reduce manual work one Pivot Table at a time.